Job Title - HR Administrator (Apprentice Lvl 3)

Reporting To - HIR Manager 

Role Purpose:

The HR Administrator plays a key role in supporting the HR function through efficient administration of HR processes, maintaining employee records, and ensuring compliance with company policies. This role provides essential support to the HR team and acts as a secondary resource to our Infrastructure Resources team. This is an excellent opportunity for a junior HR professional looking to grow their skills, knowledge, and experience in a dynamic HR environment.

Key Responsibilities:

Employee Lifecycle Management

• Administer onboarding and offboarding processes, ensuring a smooth experience for employees.
• Process internal changes, including flexible working and contract requests.
• Maintain accurate and up-to-date records for employee movements.

Inbox & Inquiry System Management

• Manage the HR inbox and inquiry system in collaboration with the HR Coordinator.
• Ensure timely responses and resolution of HR-related queries, escalating where appropriate.

Right to Work & Security Checks

• Conduct and track BPSS screening, DBS renewals, and work visa compliance.
• Ensure all necessary right-to-work documentation is collected and recorded correctly.

HR Administration

• Maintain and update employee records with accurate & consistent data entry.
• Conduct periodic reviews to ensure compliance and completeness.
• Administer employee benefit programs such as eyetest vouchers.
• Undertake ad hoc HR administration projects, including right-to-work audits and pending document follow-ups.
• Assist with policy documentation and updates as required.

Support HRIS Management

• Support HR Coordinator with:
  • System development, process improvements & end-user training.
  • Managing HRIS tasks, such as contract change requests, EPR and flexible working applications.
  • Ensuring timely completion of assigned HRIS-related tasks.
  • Monthly HRIS audits to identify and remove outdated personnel data.
• Ensure compliance with GDPR regulations and company data policies.
• Support management of Moodle site including generation of monthly L&D reports to track training completion.

Secondary Responsibilities – Infrastructure Resources Support

• During peak/leave periods provide cover and assistance for the HIR Coordinator in hospitality, reception, and purchasing duties as needed.

Knowledge, Skills & Experience

• Some experience in HR administration or a related role.
• Strong organizational and multitasking skills with a keen attention to detail.
• Strong communication and teamwork skills.
• Ability to handle sensitive information with confidentiality and discretion.
• Basic knowledge of HR regulations, compliance, and legal requirements (e.g., right to work, employee rights).
• Willingness to take on additional responsibilities and support wider team functions.
• Familiarity with HRIS and other relevant software applications.
• Experience with Microsoft Office & Microsoft Teams (Outlook, Excel, and Word)

This job description is intended to convey information essential to understanding the scope of the HR Administrator Role and is not an exhaustive list of skills, efforts, duties, or responsibilities associated with it.

Job Title - Kitchen Assistant (Part-Time)

Reporting To - Catering Manager

Role Purpose

Join our friendly and inclusive team as a Part-Time Kitchen Assistant in our onsite canteen. We are looking for a reliable and hardworking individual who enjoys creating a clean and welcoming environment. This role is essential in ensuring a pleasant experience for our staff and visitors.

Stocking and Replenishment:

• Regularly stock and refill the vending machine and chiller cabinet with snacks, beverages, and other items.
• Monitor stock levels and report any shortages to the Catering Manager.

Cleaning Duties:

• Maintain cleanliness of the eating area, including tables, chairs, and floors.
• Support cleaning kitchen appliances such as ovens, microwaves, and refrigerators.
• Load and unload dishwasher, wash utensils, and other kitchen equipment promptly and efficiently.

Customer Service:

• Serve customers at the canteen counter with a friendly and positive attitude.
• Assist with hospitality serving during company events or meetings.

Support Duties:

• Help the kitchen team with basic food preparation tasks as needed.
• Ensure all areas of the canteen meet health and safety standards.
• Dispose of waste and recycling appropriately, maintaining a clean and safe working environment.

Knowledge, Skills & Experience

• Previous experience in a kitchen or catering environment is a plus, but not essential.
• Strong attention to detail and ability to follow instructions.
• Excellent customer service skills with a friendly and approachable demeanour.
• Ability to work effectively both independently and as part of a team.
• Basic knowledge of health and safety and food hygiene practices.
• Good organizational skills and the ability to multitask in a busy environment.

This job description is intended to convey information essential to understanding the scope of the Kitchen Assistant Role and is not an exhaustive list of skills, efforts, duties, or responsibilities associated with it.

Job Title - Transportation Specialist

Reporting To - Partner and On-Site Services Manager

Role Purpose

• The Transportation Specialist will tender orders to internal and 3rd party carriers, communicate and place orders with internal Deployment Technicians, contact external clients to schedule orders, and resolve issues within the life cycle of the job from pickup to delivery. This role will communicate information regarding the transportation and recovery of jobs to management as needed.
• Responsible for overseeing and ensuring the safe and cost-effective delivery of company and customer owned product.
• Scheduling On-Site service to perform various activities on client sites.
  
• Maintain inbound and outbound routing guides and monitor compliance.
  
• Monitor and report carrier performance.
  
• Assist carriers and distribution centres in resolving issues regarding loading, unloading, appointments and daily pick execution.
  
• Communicate shipping information to both internal and external customers.
  
• Good interpersonal skills.
  
• Other general duties and special projects. 

Knowledge, Skills & Experience

• Ability to multitask
• Experience in third-party logistics and/or supply chain (1 year)
• Proficient knowledge of MS Office applications (Word, Excel, Access, PowerPoint)
• Ability to consistently produce high quality results within tight deadlines by prioritising, identifying roadblocks, and collaborating with colleagues
• Ability to execute projects efficiently and effectively with limited supervision
• Attention to detail with high standards of accuracy and review
• Excellent verbal and written communication skills; ability to proactively identify and address potential issue
• The perfect candidate would be self-motivated, client focused, does not need to be micromanaged and work well in a team environment.

This job description is intended to convey information essential to understanding the scope of the Transportation Specialist and is not an exhaustive list of skills, efforts, duties, or responsibilities associated with it.