KEY DUTIES AND RESPONSIBILITIES • To learn and carry out the tasks and duties associated with HR Administration including, but not limited to, the completion and issuance of offer letters, contracts of employment, probationary letters, references and general correspondence. • Maintain accurate and up-to-date employee records on the HRM including the scanning and filing of documents • Assisting in the recruitment process, scheduling interviews, liaising with recruiters and candidates in a professional and courteous manner • Help coordinate new starter documentation, onboarding, and induction processes including the scheduling of meetings, booking meeting rooms, arranging IT equipment and liaising with Facilities Management. • Assist with the various HR processes including the appraisal process, the administration of the purchased leave process and general management of absence records and data. • Contribute to HR projects and initiatives as required and provide reports and data to the HR Business Partner and HR Director as required. • Liaise with all other departments as required and directed by the HRBP, creating close working links in particular with Payroll, Finance, QHSE, Facilities Management • Become conversant with all HR related policies and procedures held on the Quality Management System (QMS) in order to be able to assist and direct employees to said documents as required. • Ensure all HR processes and practices comply with data protection and employment legislation. • Respond to basic HR-related queries from staff, escalating when necessary. • Over time take ownership of regular reporting tasks for key metrics, to be provided to the HRBP and HR Director in a timely and accurate manner. • Participate in STEM activities to promote the opportunities within AE to the wider community, this may include onsite visits to schools and colleges. • Provide general support to the HR team • You will undertake a structured HR apprenticeship programme (usually Level 3 HR Support) delivered by a recognised training provider. You will be supported with off-the-job training, regular reviews, and mentorship throughout your apprenticeship.

Key Duties and Responsibilities Document Control • Manage the Project Document Control mailbox; act as the main point of contact for document-related queries. • Liaise with and support the Delivery team on all aspects of document control and compliance. • Oversee daily document control activities: registration, issue, transmittals, receipt of comments, and document revisions. • Develop, maintain, and administer the electronic document control system and track documentation via the Master Document Register (MDR). • Ensure timely turnaround of internal and external documentation to support project timelines. • Review and verify incoming and outgoing documents for completeness, formatting, and compliance with company and client requirements. • Coordinate and compile Manufacturers Record Books (MRBs) and project data packs. • Identify and implement improvements to document workflows, version control, and traceability. • Manage procurement document control processes, including communication with suppliers and timely documentation distribution. • Ensure conformance to the company’s Quality Management System (QMS) by accurately storing and referencing standards, policies, and procedures. Project Coordination & Administrative Support • Provide day-to-day project support including project file setup, creation and management of project folders, codes, and documentation structures in line with internal procedures. • Support development of project scopes, objectives, work plans, and schedules. • Assist in the preparation and submission of client project reports. • Contribute to improving project management tools, templates, and administrative processes. • Track and report Management KPIs related to project delivery; support in identifying and recommending corrective actions. Procurement Support • Assist the Procurement Manager in supplier engagement, performance monitoring and identifying cost-saving opportunities. • Support supplier sourcing and evaluation, including maintenance of qualification records, quotations and performance history. • Place purchase orders in line with project needs and company procurement procedures. • Review and refine procurement workflows in collaboration with the Procurement Manager to ensure efficiency and compliance.