About the job

Finance Assistant

Salary £27,000.00 (dependent on experience)

Location: Hybrid / Colchester Office

We have a new opportunity in our Finance Team for an ambitious Finance Assistant who is looking to build and progress on their experience in our Finance Team.

Purpose of the Role

The Finance Assistant plays an important role within the Finance department of Rapid. The role is responsible for supporting and handling the day-to-day financial activities across all Finance modes – AP, AR and Cash.

Key Accountability

The Finance Assistant provides day-to-day support to ensure the smooth and efficient processing of financial activities. This includes processing invoices, managing payments, performing reconciliations, and maintaining accurate financial records. Additionally, the Finance Assistant will contribute to upcoming finance projects and take on ad hoc tasks, helping to support their professional development within finance.

Accounts Payable Processing:

• Matching and coding of overhead invoices in-line with Supplier Matrix.

• Regular review of the Supplier Matrix to ensure coding is accurate and inline with reporting requirements.

• Posting of supplier overhead invoices into company accounting system EPICOR.

• Coordinate outstanding overhead invoices via data portal and drive internal invoice approvals.

• Action queried/rejected overhead invoices, liaising with the invoice approver and supplier to resolve queries.

• Assist and support the team in any ad hoc projects.

Expense Management Processing:

• Process staff expenses from Natural HR; coding and posting invoices ensuring accuracy.

• Communicate expenses to be paid to the Cash Management team.

• Update Natural HR when expenses are processed and paid.

• Process company credit cards ensuring transactions are coded to the correct expense account inline with Finance deadlines.

• Ensure all company expenses receipts are received and filed in accordance with Finance process guidelines.

Accounts Receivable Processing:

• Daily review and posting of Customer Credit Notes

• Prepare and post miscellaneous customer invoices at the request of internal stakeholders.

• Communicate customer refunds to be actioned to the Cash team on review.

• Assist in the oversight of the Accounts Inbox to resolve customer account queries.

• Issue copy invoices to customers to help the chasing of Debtor cash.

• Assist and support the team in any ad hoc projects.

Cash and Bank Processing:

• Be a form of cover to the Cash Management team

• Assist the Cash team when required to process Bank reconciliations and eCommerce reconciliations

• Process payments into HSBC at the request of the Finance stakeholders.

• Ensure refunds have been processed relating to Lost Quantity and Credit Note reports.

Month-end and Year-end

• Support the month-end and year-end closing by assisting the Finance modes in providing accurate financial data.

• Assist in the Audit Fieldwork to help resolve audit queries timely and accurately.

• Ensure compliance with finance deadlines at month-end and year-end.

General

• Responsible for their own performance, and to support their team in, achieving all targets and job standards set out by the Financial Accountant.

• Adaptable and flexible in their approach to work.

• Work efficiently and effectively as part of a team.

• To be curious and always looking for a better way to perform a task, in order to improve efficiency.

• Communicative and respectful of all workers within Rapid and their working environment.

• Understand how each task within the team impacts on the overall Client / Customer Experience of Rapid and ensure that they are striving to make this the best possible experience for all concerned.

• Perform any reasonable task that is required of them by their Manager.

Role Specific Attributes

• Strong attention to detail and a high level of accuracy.
• Excellent organisational and time management skills.
• Strong analytical and problem-solving abilities.
• Effective communication and interpersonal skills.
• Ability to work independently and collaboratively in a team.
• Knowledge of Finance procedures and an understanding of financial regulations is an advantage.
• Strong verbal and numerical reasoning skills.
• Ability to handle large volumes of transactions.
• Ability to work under pressure, multi-tasks and prioritise tasks with strict deadlines.
• Understand the needs of the business along with the flexibility to change according to requirements. 

Why Rapid?

At Rapid we're collaborators, innovators, and partners, with a purpose of helping you become better. As a leading distributor catering to bespoke needs in the Industrial and Education sectors across the UK, we take pride in our commitment to be the preferred choice for our customers, suppliers and our employees.

Join a great place to enjoy growth

Collaborative Can Do Culture:

We foster a collaborative and inclusive work environment where every voice is heard, and every idea is valued. You'll be part of a team that thrives on collective expertise and mutual support to achieve.

Opportunities for Growth:

We believe in investing in our employees' growth and development. Whether you're just starting your career or looking to advance to the next level, we provide ample opportunities for learning, competence development, and career advancement.

Customer-Centric Approach:

Our success is built on our commitment to exceed our customers' expectations. As a member of the Rapid family, you'll play a crucial role in delivering bespoke solutions that elicit customer satisfaction and loyalty.

Work-Life Balance:

We understand the importance of maintaining a healthy work-life balance. That's why we offer flexible work arrangements and comprehensive benefits packages to support our employees' overall well-being.

Our Values, our DNA:

At Rapid our values are lived, not laminated. You feel, hear and see them in action relentlessly. They shape our culture and make us a Great Place to Work.

Benefits

• 21 days holiday (increasing by one day per full calendar year to a maximum of 25) + statutory public holidays
• 5.5% Employer Pension Contribution
• Medicash Healthcare Cash Plan
• Rapid Rewards - Smart Spending Discount Scheme
• Secure complimentary parking
• Hybrid Working
• Complimentary refreshment stations
• Annual bonus scheme
• Cycle to work scheme
• Tusker - Electric Vehicle / Hybrid Vehicle Lease Scheme
• Employee Assistance Programme
• Life Assurance
• Buy / Sell Holiday
• Training Courses
• Staff Discount