Post Title: Resident Liaison Officer

Accountable to: Operations Manager

Location: Site Based. (covering other sites where required.)

Contract: Permanent, full time Hours: 40 hours per week (Monday to Friday)

About Breyer Group

Breyer is one of the leading property services providers in the South and South East, with over 60 years of experience within the public sector. Established in 1956 by Fred Breyer, the company remains a family-owned business and we pride ourselves on continuing to work with family values in place.

Our specialist roofing, responsive repairs and refurbishment teams (also known as Roofing, Repair and Renew) deliver award-winning results through innovative, sustainable, socially-conscious and environmentally-sensitive solutions.

The Post

The RLO (Resident Liaison Officer) is required to fully liaise between the Client, Site Project Team & Residents verbally and in writing to progress required works with minimum disruption to residents while endeavoring to maintain steady workflow for Subcontractors. The RLO will be Site-based and may be required to fulfill duties concurrently on more than one Site as required. Dependent upon experience, an RLO may be called to carry out additional duties from time to time when their junior colleagues may not.

Flexibility

To work effectively in a changing environment, flexibility is required from the post holder. This may be that other tasks are undertaken and/or location of base may change. These will be within the same level of responsibility and terms and conditions of employment.

Main Responsibilities

• Always maintain confidentiality regarding client information.

• To operate within the equal opportunities policy framework and implement the policy within this area of work.

• To ensure and maintain the Resident Liaison daily diary, record incidents and appointments.

• Submission of weekly RLO Report to Site Manager / Contracts Manager.

• Have an understanding of the works, programme and scope of works.

• Provide information for site reports and updates for client and site management.

• Prepare and distribute all communications to residents.

• Establish a resident charter, maintain files, comments / query / complaints log etc.

• Compile procedures and administration to complement your role.

• Carry out pre- visit to each resident to explain the “type of works”, and method of “works”.

•Make arrangements to complete a condition survey, Household Profile and complete relevant administration.

• Issue four week letter or induction letter highlighting areas of insurance, scaffolding, background to Breyer, contact details, site set up, start date etc.

• Keep residents informed of any changes, cancellations, progress.

• Carry out regular checks on residents throughout the day and at the end of each working day.

• Advise of any bookings and appointments, where access is denied liaise with client’s RLO or Housing Officer.

• End of day inspections, reconnection of services, ensuring Site Team provide services to be on at the end of each working day.

• Ensure that site management are immediately informed of any health and Safety issue.

• Be aware and sensitive to the special needs of residents who may be frail, elderly or mentally impaired.

• Residents are provided with dust sheets and expensive items are protected.

• Claims, compensation, and complaints are dealt with within a timescale and with care.

• Be available for residents’ meetings, surgeries, and meeting with client, as and when including Open / Fun days out and out of hour evening meetings.

• Site Meetings

• Housing officer, Estate Developments or Joint Management board Meetings etc.

• Be aware of public relations and refer issues to your Line Manager.

• Study and become familiar with RLO procedure manual.

• Attend compulsory Health & Safety training.

• Attend IT training where training has been identified by your Line Manager.

• Attend any other courses that your Line Manager has identified for you to enhance your training.

Person Specification

• Customer care background or sales background

• Communication skills

• Ability to work as a team

• Computer literate in word / excel

• Driving license required and use of a car

Desirable

• Occupied refurbishment knowledge

• Health & Safety knowledge